Cookie Policy

Last updated: November 2024

1. What Are Cookies?

Cookies are small text files that are placed on your device (computer, tablet, or mobile phone) when you visit a website. They help websites remember your preferences and provide a better user experience.

2. Our Approach to Cookies

At SquareBox, we believe in transparency and minimal data collection. We only use cookies that are essential for website functionality and do not employ unnecessary tracking technologies. This privacy-first approach aligns with our boutique business model and respect for our clients' privacy.

3. Types of Cookies We Use

3.1 Essential/Functional Cookies

These cookies are necessary for the website to function properly. We use minimal essential cookies for:

Cookie Type Purpose Duration Source
Session cookies Maintain form state during contact form submission Session only SquareBox
Security cookies Prevent cross-site request forgery attacks Session only SquareBox
Font loading Cache web fonts for faster loading Up to 1 year Google Fonts

3.2 Analytics and Tracking Cookies

Current Status: NOT USED

We currently do not use any analytics or tracking cookies on our website. This includes:

  • Google Analytics
  • Facebook Pixel
  • Marketing/advertising cookies
  • Social media tracking cookies
  • Third-party analytics services

If we decide to implement analytics in the future, we will:

  • Update this policy with clear notice
  • Implement privacy-focused analytics solutions
  • Provide opt-in consent mechanisms
  • Offer easy opt-out options

4. Third-Party Services and Their Cookies

4.1 Formspree (Contact Forms)

Our contact forms are processed by Formspree, which may set minimal cookies for:

  • Spam prevention
  • Form submission security
  • Rate limiting

Privacy Policy: Formspree Privacy Policy

4.2 Google Fonts

We use Google Fonts to ensure consistent typography. Google may set cookies to:

  • Cache font files for faster loading
  • Optimize font delivery

Data Collection: Minimal - primarily for font optimization

Privacy Policy: Google Privacy Policy

4.3 Bootstrap CDN

We load Bootstrap CSS from a Content Delivery Network (CDN) which may set minimal caching cookies for performance optimization.

5. Cookie Categories Under GDPR

5.1 Strictly Necessary Cookies

Legal Basis: Legitimate Interest (Article 6(1)(f) GDPR)

These cookies cannot be disabled as they are essential for website security and functionality.

5.2 Performance/Analytics Cookies

Current Status: Not Used

Future Legal Basis: Consent (Article 6(1)(a) GDPR) - if implemented

5.3 Functional Cookies

Current Status: Minimal use for contact forms only

Legal Basis: Legitimate Interest for business communications

5.4 Targeting/Marketing Cookies

Current Status: Not Used

Policy: We do not use marketing cookies and have no plans to implement them

6. Managing Your Cookie Preferences

6.1 Browser Settings

You can control cookies through your browser settings. Here's how to manage cookies in popular browsers:

  • Chrome: Settings → Privacy and Security → Cookies and other site data
  • Firefox: Settings → Privacy & Security → Cookies and Site Data
  • Safari: Preferences → Privacy → Manage Website Data
  • Edge: Settings → Privacy, search, and services → Clear browsing data

6.2 Impact of Disabling Cookies

Important: Disabling essential cookies may affect website functionality, including:
  • Contact form submission may not work properly
  • Security features may be compromised
  • Font loading may be inconsistent

6.3 Cookie Consent (If Analytics Added)

Should we implement analytics in the future, you will see a clear cookie consent banner with options to:

  • Accept all cookies
  • Accept only essential cookies
  • Customize your preferences
  • Withdraw consent at any time

7. Data Retention

Cookie data retention periods:

  • Session cookies: Deleted when you close your browser
  • Security cookies: Typically 1-24 hours
  • Font caching cookies: Up to 1 year for performance
  • Contact form cookies: As determined by Formspree's policy

8. Your Rights Under GDPR

Regarding cookies and related personal data, you have the right to:

  • Access: Know what cookies are being used
  • Control: Manage your cookie preferences
  • Withdraw Consent: For non-essential cookies (if any)
  • Object: To processing based on legitimate interests
  • Erasure: Request deletion of cookie data where possible

9. International Data Transfers

Some cookies may involve data transfers outside the UK/EU:

  • Google Fonts: May transfer data to the United States under adequate safeguards
  • Formspree: Please refer to their privacy policy for transfer details

10. Changes to Our Cookie Policy

We will update this policy when:

  • We add or remove cookies
  • Third-party services change their cookie practices
  • Legal requirements change
  • Our business practices evolve

Significant changes will be communicated through website notices and email (for clients).

11. Contact Us About Cookies

If you have questions about our cookie policy or want to exercise your rights:

  • Email: info@squarebox.com
  • Subject Line: "Cookie Policy Inquiry"
  • Response Time: Within 2 business days

12. Related Policies

This cookie policy should be read alongside: